Student Management | User Manual | Value Remedial teaching management system | Learning online platform | BlueEyes Technology
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Student Management

Student Management

Admin Area > Student Management

The "Student Management" module is one of the core functions in the LOL Online Learning Platform, specifically designed for educational and administrative personnel. It offers comprehensive functions such as student data creation, query, import, editing, and parent information maintenance. It supports large-scale batch processing, streamlining daily administrative tasks, enhancing operational efficiency and data accuracy, and ensuring that educational resources and communication contacts are kept up-to-date.

How to Restrict Student Access?

The platform flexibly adjusts student permissions according to requirements and allows multiple restrictions to be set simultaneously:

1. Stored Value Point Limit

When points are exhausted, students cannot use points to view videos but can still log into their accounts.

2. Account Expiration Date

You can set an expiration date for student accounts. Students cannot log in after the date passes.

3. Class Unpublish Date

When a class is unpublished, students can still log in but cannot view videos from that specific class.

4. Viewing Schedule Restrictions (excluding Lite plans)

You can specify certain days and times each week for viewing. Outside these periods, students can log in but cannot view videos.

Students

Admin Area > Student Management > Students

Quickly retrieve student information through criteria such as class, account ID, name, gender, or phone number. Results display instantly for efficient follow-up actions.

Importing Student Data

Administrators can download the Excel template provided by the platform. Enter student names, account IDs, gender, phone numbers, and assigned classes, then import the data, significantly reducing duplicate data entry time.

Student List

The data table includes the following fields:

  • Student ID
  • Name
  • Assigned Class
  • Gender
  • Home Phone / Mobile Phone
  • Permission Level
  • Account Expiration Date
  • Remaining Points
  • Point Addition History (including date and added points)

Each record can be quickly edited via the function buttons on the right.

Steps for Managing Student Data

  1. Click on the "Students" tab to enter the overview page.
  2. Use the search bar to filter conditions quickly (e.g., class, name, account ID).
  3. Click the "Import" button at the top-right corner to upload an Excel student file.
  4. Verify or edit individual student information, remaining points, and expiration dates.
  5. Click the edit icon on the right side of each student entry to access the editing page.

Usage Scenarios Examples

  • Administrative staff importing a full student list using Excel before the semester begins.
  • Staff querying student attendance and contact status by class.
  • Assisting with student account expirations and batch extending expiration dates by one week.

Permissions and Security Reminders

The Student Management module is restricted to educational or administrative personnel. To safeguard data security, regularly verify operational permissions and avoid sharing accounts.

Adding New Students

Admin Area > Student Management > Students > Add

Follow these detailed steps to add new students, ensuring all information is correctly and completely entered.

Step 1: Enter Student Management

  1. Log into the system and click "Educational Management" in the left sidebar.
  2. Select "Students" from the expanded submenu to enter the student list page.
  3. Click the "Add" button in the top function bar to start adding new students.

Step 2: Fill in Basic Information

  1. Enter the login account ID and password in the login section. These fields are mandatory—ensure accuracy and store them securely.
  2. Set the student's account status as "Active" or "Suspended," according to current status.
  3. Select an account expiration date, or leave blank if there is no specific time limit.
  4. Fill in the student's name and gender ("Male," "Female," or "Undisclosed").
  5. Upload a personal photo if desired. Recommended resolution is 200x300 pixels, file size below 100KB for optimal display.
  6. Optionally, enter the student's English name, Card ID, student number, birth date, ID number, and email address.
  7. Optionally, enter student identity details, agent information, and referral information according to actual circumstances.

Step 3: Class Assignment

  1. From the "Unselected" area, click classes you wish to add.
  2. Click the right arrow ">" to move selected classes to the "Selected" area.
  3. To remove classes, select from the "Selected" area and click the left arrow "<".
  4. Confirm your class selections are correct before proceeding.

Step 4: Contact Information

  1. Provide detailed contact information including home phone, mobile phone, residential and household registration addresses (optional).
  2. Enter emergency contact information. Up to three emergency contacts can be provided (name, relationship, and phone number).

Step 5: Educational/Employment Information

  1. Specify whether the student is "Student" or "Professional".
  2. If a student, provide current school and class information.
  3. If a professional, provide the highest education attained and the school graduated from for future communication.

Step 6: Additional Information

  1. Use the "Remarks" field for special conditions or additional notes.

Step 7: Confirm and Complete Setup

  • After reviewing and confirming all information, click the "Save" button at the bottom of the page to finalize the new student entry.
  • To modify or cancel, click the "Cancel" button next to "Save" to adjust data or stop the current operation.

Modifying Student Information

Admin Area > Student Management > Students > Modify

Follow these detailed steps to modify student information accurately and efficiently.

Steps Overview

1. Enter Student Management

Log in with valid admin credentials. After logging in, select "Students" from the sidebar. You will see a complete student list, searchable for specific entries.

2. Select the Student to Modify

In the student list, select the student by checking the box next to their name. Click the "Modify" button to proceed to the editing page.

3. Modify Basic Information

You can edit the following fields:

  • Login account and password (use strong passwords)
  • Account permissions (Activate or Suspend)
  • Expiration date
  • Name, gender, personal photo
  • English name, Card ID, student number, birth date, ID number
  • Email address, identity type, agent name, referral details

4. Class Information Adjustment

Use left/right arrows to manage class assignment. Move classes between "Unselected" and "Selected" areas as needed.

5. Update Contact Information

Verify and update:

  • Home and mobile phones
  • Residential and household registration addresses
  • Emergency contacts (up to three)

6. Education/Employment Information

Clearly indicate the student's identity ("Student" or "Professional") and fill in related information accordingly.

7. Additional Information

Add any remarks or special requests.

8. Save Changes

Review all changes carefully. Click the "Save" button at the bottom-right corner to immediately update student information.

Deleting Student Information

Admin Area > Student Management > Students > Delete

Deleting student accounts is permanent. The student and all related data will be removed irrecoverably. Steps:

  1. Navigate to the "Students" page.
  2. Check the student accounts you wish to delete.
  3. Click the "Delete" button at the top.
  4. A pop-up will warn: "Deleting a student will remove all related data." Read carefully.
  5. Confirm details and click "Delete" again to finalize.

Caution: Once deleted, all student information and records, including study history and points, cannot be restored. Exercise extreme caution.

FAQ

Q1: What if a student cannot log in?

A: Verify account expiration, deletion status, or password correctness.

Q2: Can students be batch deleted?

A: For data security, deletion is individual only. For mass removal, back up data first.

Q3: Why do deleted students appear in reports?

A: Historical records remain for auditing and analysis even after deletion.

Q4: Can admins directly add points to students?

A: Yes. Enter points on the student's edit page and save.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.
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